Data protection information Foreigners' Registration Office

Information on the processing of personal data

(Information obligation according to Art. 13 GDPR - direct collection from the data subject and information obligation according to Art. 14 GDPR - no direct collection from the data subject)

1. name and contact details of the controller (Art. 13 para. 1 sentence 1 a) GDPR)

Controller: City of Jena, represented by the Lord Mayor, Dr. Thomas Nitzsche, Am Anger 15, 07743 Jena

Responsible for data processing within the organization

Immigration and Residence Department
Head of department Marcel Frank
Löbdergraben 12
07743 Jena

contact

Telephone:; 0049 3641 49-3750
E-mail: auslaenderbehoerde@jena.de

2. contact details of the data protection officer (Art. 13 para. 1 sentence 1 b) GDPR)

Postal address

Data Protection Officer
Am Anger 15
07743 Jena

Contact address

Phone 0049 3641 49-2113
Fax 0049 3641 49-2114
E-mail datenschutz@jena.de

3. purpose of data processing (Art. 13 para. 1 sentence 1 c) HS 1 GDPR)

The Immigration Office collects your personal data in order to be able to decide on your request within the scope of the tasks assigned to it by law (e.g. for the granting of a residence permit) as well as for information, certificates, regulatory orders and their enforcement in this context. There is no automated decision-making (Article 22 GDPR).

The following services are provided in detail:

For persons from third countries who have entered Germany:

Issuing or extending a residence permit for the purpose of employment,
Issuing or extending a residence permit for the purpose of training,
Issue or extension of a residence permit for family reasons,
Amendment of ancillary provisions under residence law,
Issuing a permanent residence permit (settlement permit),

For EU or EEA nationals and their third-country family members:

Issue of the permanent residence certificate,
Issuing the residence or permanent residence card.

In addition, the purposes of data processing are data protection control, data backup and ensuring the proper operation of the data processing systems.

4 Legal basis for data processing (Art. 13 para. 1 sentence 1 c) HS 2 GDPR)

Your data is processed on the basis of the following provisions

Article 6(1)(c) and (e), (2) and (3) GDPR,
§ Section 86 AufenthG,
§ Section 14 VwVfG,
Chapter 2, Sections 1, 3, 4 and 6 of the Residence Act,
§ Section 81a AufenthG,
§ Section 4a (1), (2) and (6) FreizügG/EU,
§ Section 5 (1) sentence 1 and (5) sentences 1 and 2 FreizügG/EU,
§ Section 8(1)(3) FreizügG/EU,
§ Section 11 (1) FreizügG/EU in conjunction with Section 86 AufenthG,
§ Section 12a FreizügG/EU,
§ SECTION 6 AZRG.

Insofar as sensitive data within the meaning of Article 9(1) GDPR is processed, the processing is carried out on the basis of Article 9(2)(g) GDPR.

If you are acting on behalf of a person, your data will be processed on the basis of Article 6(1)(a) GDPR.

5. recipients or categories of recipients (Art. 13 para. 1 sentence 1 e) GDPR)

The Immigration Office processes your data further. Among other things, your data will be stored in a foreigners file and transmitted to the Federal Office for Migration and Refugees as the competent register authority for storage in the Central Register of Foreigners (Section 6 (1) (1) AZRG).

If necessary and legally permissible (e.g. to be able to decide on your residence, to prevent the misuse of public funds, to check security concerns, to promote your integration), your personal data will be passed on to

the Federal Office of Administration,
the Federal Office for Migration and Refugees,
other immigration authorities,
the internal IT infrastructure and service department (access to personal data cannot be ruled out in the event of a fault being rectified)
the registration authorities,
the security authorities,
the social service providers,
the job center,
the customs administration
the public prosecutor's office,
other enforcement authorities,
the Federal Foreign Office.

6. transfer to a third country or an international organization (Art. 13 para. 1 sentence 1 f) GDPR)

Your data will also be stored in other registers to which authorities of other member states of the European Union also have access (e.g. EURODAC database, Visa Information System, Schengen Information System).

If necessary and legally permissible (e.g. to be able to decide on your residence, to prevent misuse of public funds, to check security concerns, to promote your integration), your personal data will be passed on to authorities in other countries.

7. duration of storage or criteria for determining the duration (Art. 13 para. 2 lit. a GDPR)

Your personal data will be stored at the Immigration Office for as long as is necessary for the respective task fulfillment (including proper file management, fulfillment of documentation obligations) in compliance with the statutory retention regulations of the federal and state governments.

Otherwise, your data will be stored at the Immigration Office for the following period:

in the case of naturalization: 5 years after naturalization,
in the event of departure: 10 years after departure from the area of responsibility of the Foreigners' Registration Office,
in the event of death: 5 years after the date of death,
in the event of expulsion or deportation: 10 years after the expiry date.

8. rights of data subjects in the context of processing (Art. 13 para. 2 b) GDPR)

You have the right of access to your personal data and to the information listed in detail in Art. 15 GDPR.

You have the right to rectification of inaccurate personal data concerning you and, where applicable, to have incomplete personal data completed (Art. 16 GDPR)

You have the right to erasure of personal data concerning you if one of the reasons listed in detail in Art. 17 GDPR applies.

You have the right to restriction of processing if one of the conditions listed in Art. 18 GDPR applies.

You have the right to object on grounds relating to your particular situation. The controller will then generally no longer process the personal data (Art. 21 GDPR).

9. right to withdraw consent (Art. 13 para. 2 c) GDPR)

If the processing is based on Article 6(1)(a) GDPR, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

10. right to lodge a complaint with a supervisory authority (Art. 13 para. 2 d) GDPR)

In the context of the processing of your personal data, you have the right to lodge a complaint with the supervisory authority pursuant to Art. 77 (1) GDPR. In Thuringia, this is the State Commissioner for Data Protection and Freedom of Information, Häßlerstraße 8, 99096 Erfurt(Thuringian State Commissioner for Data Protection and Freedom of Information).

11. legal or contractual obligation to provide the data (Art. 13 para. 2 e) GDPR)

If you apply to the Immigration Office for one of the above-mentioned benefits, you are obliged to provide the verifiable information required for this purpose and to provide suitable evidence (e.g. identity documents, certificates and other documents).

Your obligation to cooperate arises from § 82 Paragraph 1 of the Residence Act. If you do not cooperate, this may have negative consequences for you. For example, incorrect or incomplete information that is not completed or corrected in good time vis-à-vis the immigration authority may slow down the procedure, result in the withdrawal of residence rights already granted, a fine, a prison sentence of up to three years or expulsion from the federal territory.

12 Automated decision-making (Art. 13 para. 2 f) GDPR)

Your personal data will not be processed by means of automated decision-making, including profiling in accordance with Art. 22 (1), (4) GDPR.

13. further processing for another purpose (Art. 13 para. 3 GDPR)

Your personal data will not be further processed for a purpose other than that for which the data was collected.